Staff Attendance & Shift Bot for coaching centres
Staff mark attendance on WhatsApp with location check, shifts are announced automatically, and you get a monthly attendance sheet. Built for coaching centres in India, where the leak we see most is admission season enquiry floods.
What is included in the setup
- Location-verified check-in
- Shift broadcast
- Leave request flow
- Monthly attendance export
What you need before the call
- The accounts the setup connects to (WhatsApp, Google or Meta)
- Your services, prices, timings and address
- Who receives alerts and reports
- Approval for the content the setup will send in your name
A sample conversation for coaching centres
Customer: I'll be 20 min late today, auto rickshaw problem Bot: Noted, Ma'am. Your 4 PM Chemistry batch check-in is now expected by 4:20 PM. Should I inform the front desk to hold the batch?
Illustrative exchange from our guide for coaching centres; the live setup answers from your own knowledge card.
A typical week, before and after
| Situation | Before | After |
|---|---|---|
| Morning batch, teacher running late | Front desk finds out only when students start asking | Bot flags no-check-in by 6:40 AM; you're alerted before the batch starts |
| Substitute covering for a teacher on leave | Confusion over which room, which batch, verbal instructions forgotten | Substitute gets the exact shift broadcast same as regular staff |
| Teacher claims "I was at the centre" during a pay dispute | No way to verify, awkward conversation | Location-stamped check-in settles it in seconds |
| Multiple staff request leave around festival season | WhatsApp thread with 20 messages, easy to lose track | Each request logged and tracked separately, approvals recorded |
| Month-end payroll | 2-3 hours manually checking who was present when | Spreadsheet ready on the 1st, sorted by staff member |
| Second branch opening, staff splitting time | Owner tracks two locations manually, mentally | Each branch has its own geofence and shift schedule |
How it goes
Message us
Business type, city, what is leaking. We reply within a business day with slots.
20-minute call
We fill the knowledge card for your coaching centre. Setup fee is paid before the build starts.
Live within 48 hours
Once your platform access and Meta verification are complete (verification typically takes 3 to 10 business days). We test with you on a sandbox first.
Care plan
Monitoring, fixes, updates, reports. Cancel from any next billing date.
Guides for coaching centres
Same setup, other education business types
Tell us your business and the problem to fix first.
One WhatsApp message. We reply within a business day with the setup that fits, its fees, and call slots.