WhatsApp Lead Follow-Up Sequence for academies
Every new enquiry gets a 5-message follow-up over 7 days, automatically, so the leads you paid for stop going cold. Built for academies in India, where the leak we see most is trial class booking chaos.
What is included in the setup
- 5-step follow-up sequence written for your business
- Lead capture from forms, ads and WhatsApp
- Reply detection stops the sequence
- Weekly conversion report
What you need before the call
- The accounts the setup connects to (WhatsApp, Google or Meta)
- Your services, prices, timings and address
- Who receives alerts and reports
- Approval for the content the setup will send in your name
A sample conversation for academies
Customer: Hi, I saw your ad for Bharatanatyam classes. What are the timings for a 7 year old? Bot: Hi! Thanks for your interest in Bharatanatyam at [Academy Name]. We have a batch for 6-9 year olds on Tue/Thu/Sat, 4:30-5:30 PM. Would you like to book a free trial class this Saturday?
Illustrative exchange from our guide for academies; the live setup answers from your own knowledge card.
A typical week, before and after
| Situation | Before | After |
|---|---|---|
| Ad lead comes in Friday evening | Sits unread till Monday, front desk assumes someone else called | Acknowledged within minutes, trial slot offered same evening |
| Parent asks "fees?" on WhatsApp | Reply depends on who's free at reception; sometimes takes 2 days | Fee details sent automatically within the first message |
| Walk-in leaves number on paper | Register gets buried under attendance sheets, often lost | Number entered into the system same day, enters the 7-day sequence |
| Parent goes quiet after first reply | Assumed not interested, no further contact | Day 5-7 gentle check-in message recovers genuinely-busy parents |
| Exam season / recital week chaos | All enquiries ignored while staff focuses on event | Sequence runs on autopilot regardless of staff bandwidth |
| Month-end review of admissions | No visibility into how many enquiries were lost and where | Weekly report shows drop-off point — form fill vs no reply vs no trial |
How it goes
Message us
Business type, city, what is leaking. We reply within a business day with slots.
20-minute call
We fill the knowledge card for your music & dance academy. Setup fee is paid before the build starts.
Live within 48 hours
Once your platform access and Meta verification are complete (verification typically takes 3 to 10 business days). We test with you on a sandbox first.
Care plan
Monitoring, fixes, updates, reports. Cancel from any next billing date.
Guides for academies
Same setup, other education business types
Tell us your business and the problem to fix first.
One WhatsApp message. We reply within a business day with the setup that fits, its fees, and call slots.