WhatsApp Lead Follow-Up Sequence for schools
Every new enquiry gets a 5-message follow-up over 7 days, automatically, so the leads you paid for stop going cold. Built for schools in India, where the leak we see most is admission enquiries and fee reminders.
What is included in the setup
- 5-step follow-up sequence written for your business
- Lead capture from forms, ads and WhatsApp
- Reply detection stops the sequence
- Weekly conversion report
What you need before the call
- The accounts the setup connects to (WhatsApp, Google or Meta)
- Your services, prices, timings and address
- Who receives alerts and reports
- Approval for the content the setup will send in your name
A sample conversation for schools
Customer: Hi, I saw your ad. Is there a seat available for Class 4 for next session? Bot: Hello! Thanks for reaching out to [School Name]. Yes, we're taking admission enquiries for Class 4. Could you tell us if your child is currently studying elsewhere, and which area you're located in (for transport planning)? Customer: Yes he's in another school in Patia, we're shifting because of transport issues. Bot: Understood. We do have a bus route covering Patia. I'll share our fee structure and a convenient time for a campus visit — would tomorrow after 4 PM work, or would Saturday morning suit you better?
Illustrative exchange from our guide for schools; the live setup answers from your own knowledge card.
A typical week, before and after
| Situation | Before | After |
|---|---|---|
| Parent enquires via Meta ad on Monday evening | Sits unread till Tuesday office hours, sometimes till Wednesday | Message 1 sent within minutes, clarifying class and area |
| Fee-structure question from a walk-in follow-up | Coordinator forgets to send PDF after the visit | Automated fee-structure message goes out on Day 2 regardless |
| Parent goes quiet after first message | No one follows up again — enquiry marked "cold" mentally | Messages 3, 4, 5 continue gently over 7 days until reply or drop-off |
| Two enquiries arrive same time as a parent walk-in | One enquiry gets missed entirely in the shuffle | Both captured automatically, no dependency on staff attention |
| Principal asks "how many admission enquiries this week?" | Someone manually scrolls WhatsApp and ad manager to count | Weekly report already has the number, source-wise |
| Parent replies mid-sequence wanting a call | Sequence and staff reply overlap, feels robotic | Sequence stops instantly on reply, staff takes over cleanly |
How it goes
Message us
Business type, city, what is leaking. We reply within a business day with slots.
20-minute call
We fill the knowledge card for your cbse school. Setup fee is paid before the build starts.
Live within 48 hours
Once your platform access and Meta verification are complete (verification typically takes 3 to 10 business days). We test with you on a sandbox first.
Care plan
Monitoring, fixes, updates, reports. Cancel from any next billing date.
Guides for schools
Same setup, other education business types
Tell us your business and the problem to fix first.
One WhatsApp message. We reply within a business day with the setup that fits, its fees, and call slots.