Recruitment Screening Bot for gyms
Job applicants answer 6 screening questions on WhatsApp, and only the qualified ones reach your phone. Built for gyms in India, where the leak we see most is membership price and renewal questions.
What is included in the setup
- Job post and application link
- Screening question flow
- Auto-shortlist to a sheet
- Interview slot booking
What you need before the call
- The accounts the setup connects to (WhatsApp, Google or Meta)
- Your services, prices, timings and address
- Who receives alerts and reports
- Approval for the content the setup will send in your name
A sample conversation for gyms
Customer: Hi, saw your trainer job post Bot: Great! Quick 6 questions to check fit for the Personal Trainer role at our centre — takes 2 minutes. First: do you have a CPT or Group I certification? Customer: Yes, Group I certified since 2022 Bot: Good. How many years of hands-on floor/PT experience do you have? Customer: 3 years Bot: Can you work the 5:30 AM to 9:30 AM morning shift? Customer: Yes that works for me Bot: What's your expected monthly salary? Customer: 22000 Bot: How far is your commute from Patia to our centre? Customer: 15 mins, I stay nearby Bot: Last one — what's your notice period at your current gym, if any? Customer: 15 days Bot: Thanks! You're shortlisted. Pick an interview slot: Tomorrow 11 AM / Tomorrow 4 PM / Day after 11 AM
Illustrative exchange from our guide for gyms; the live setup answers from your own knowledge card.
A typical week, before and after
| Situation | Before | After |
|---|---|---|
| Trainer job post goes live | 40+ WhatsApp messages in one day, most read late at night | Only certified, shift-fit applicants show up in the sheet |
| Front-desk vacancy during peak enrolment season | Owner interviews 6 people to find 1 who knows renewal handling | Sheet already flags who's handled renewals/refunds before |
| Trainer applies but wants evening shift, role is morning-only | Owner finds out only after a 20-minute phone call | Bot filters shift mismatch at question 3, no call needed |
| Housekeeping opening posted in local Facebook group | Mixed with people applying for trainer role by mistake | Each role has its own link and its own question set |
| Owner wants to check applicant status while training a client | Has to stop and scroll WhatsApp chat history | Opens sheet on phone, sees shortlist in one glance |
| Shortlisted candidate needs an interview slot | Owner and candidate go back and forth on timing | Candidate picks from open slots directly in chat |
How it goes
Message us
Business type, city, what is leaking. We reply within a business day with slots.
20-minute call
We fill the knowledge card for your gym & fitness centre. Setup fee is paid before the build starts.
Live within 48 hours
Once your platform access and Meta verification are complete (verification typically takes 3 to 10 business days). We test with you on a sandbox first.
Care plan
Monitoring, fixes, updates, reports. Cancel from any next billing date.
Guides for gyms
Same setup, other fitness & beauty business types
Tell us your business and the problem to fix first.
One WhatsApp message. We reply within a business day with the setup that fits, its fees, and call slots.