Missed Call Text-Back for gyms
Every missed call gets an instant WhatsApp message with your timings, location and a booking link, so no enquiry dies on a busy line. Built for gyms in India, where the leak we see most is membership price and renewal questions.
What is included in the setup
- Missed-call trigger on your business number
- Branded WhatsApp reply template
- Booking link and location pin
- Weekly missed-call report
What you need before the call
- The accounts the setup connects to (WhatsApp, Google or Meta)
- Your services, prices, timings and address
- Who receives alerts and reports
- Approval for the content the setup will send in your name
A sample conversation for gyms
Customer: Hi, I saw your gym on Google, what's the membership fee for 3 months? Bot: Hey! Sorry we missed your call. We're open 5 AM–11 AM and 4 PM–10 PM, located near [location pin]. You can book a free trial session here: [link]. Our team will call you back shortly with membership details.
Illustrative exchange from our guide for gyms; the live setup answers from your own knowledge card.
A typical week, before and after
| Situation | Before | After |
|---|---|---|
| Early morning call missed during a PT session | Caller hangs up, tries another gym nearby | Gets instant WhatsApp with timings and trial link, stays warm |
| Evening rush (6–8 PM) front desk overloaded | Calls go unanswered, no record kept | Missed calls logged, WhatsApp sent automatically, no manual effort needed |
| Off day / weekly chhutti | No one available to answer calls at all | Auto-reply still goes out with next working day info and booking link |
| New Year enquiry spike (Jan) | Front desk overwhelmed, several calls simply not returned | Every missed call gets a reply same-minute, staff call back using the weekly report to prioritise |
| Trainer on leave, temp staff unfamiliar with pricing | Vague or delayed answers over call, enquiry drops | WhatsApp gives consistent basic info regardless of who's on shift |
| Owner travelling, can't monitor the front desk | No visibility into how many enquiries were lost that week | Weekly missed-call report shows exact numbers and timings |
How it goes
Message us
Business type, city, what is leaking. We reply within a business day with slots.
20-minute call
We fill the knowledge card for your gym & fitness centre. Setup fee is paid before the build starts.
Live within 48 hours
Once your platform access and Meta verification are complete (verification typically takes 3 to 10 business days). We test with you on a sandbox first.
Care plan
Monitoring, fixes, updates, reports. Cancel from any next billing date.
Guides for gyms
Same setup, other fitness & beauty business types
Tell us your business and the problem to fix first.
One WhatsApp message. We reply within a business day with the setup that fits, its fees, and call slots.