Payment & Fee Reminder Bot for play schools
Automatic WhatsApp reminders for pending fees, invoices and renewals with a UPI link, so collections happen without awkward calls. Built for play schools in India, where the leak we see most is parents asking for admission process and fees.
What is included in the setup
- Due-date sheet integration
- 3-stage reminder sequence
- UPI payment link in every message
- Collections report
What you need before the call
- The accounts the setup connects to (WhatsApp, Google or Meta)
- Your services, prices, timings and address
- Who receives alerts and reports
- Approval for the content the setup will send in your name
A sample conversation for play schools
Customer: Hi, is this the fee reminder or is my child's admission cancelled? I got a message saying payment pending. Bot: Hi Meera ji! This is just a friendly reminder — Aryan's term fee of ₹4,500 was due on the 5th. No cancellation, just pay whenever convenient using this link: [UPI link]. Thank you!
Illustrative exchange from our guide for play schools; the live setup answers from your own knowledge card.
A typical week, before and after
| Situation | Before | After |
|---|---|---|
| Fee due on the 5th | Coordinator remembers around the 10th to check who paid | First reminder auto-sent on the 2nd, second on the 5th |
| Parent asks "kitna due hai" at pickup | Admin has to open register and count manually | Parent already has the exact amount and UPI link on WhatsApp |
| Annual re-admission fee season (April) | Dozens of individual calls, some families missed entirely | Same 3-stage sequence runs for every family on the sheet, none skipped |
| Parent pays cash and it's not logged same day | Collections report is wrong for days | UPI payments are traceable; cash entries still need manual update but reminders stop once marked paid |
| New enquiry calls mixed with fee reminders | Front desk juggles both, sometimes confuses a lead with a paying parent | Automation only touches names on the fee sheet — enquiries are handled separately |
| End of month reconciliation | Admin manually cross-checks register against bank statement | Collections report shows paid/pending at a glance |
How it goes
Message us
Business type, city, what is leaking. We reply within a business day with slots.
20-minute call
We fill the knowledge card for your play school. Setup fee is paid before the build starts.
Live within 48 hours
Once your platform access and Meta verification are complete (verification typically takes 3 to 10 business days). We test with you on a sandbox first.
Care plan
Monitoring, fixes, updates, reports. Cancel from any next billing date.
Guides for play schools
Same setup, other education business types
Tell us your business and the problem to fix first.
One WhatsApp message. We reply within a business day with the setup that fits, its fees, and call slots.