Payment & Fee Reminder Bot for schools
Automatic WhatsApp reminders for pending fees, invoices and renewals with a UPI link, so collections happen without awkward calls. Built for schools in India, where the leak we see most is admission enquiries and fee reminders.
What is included in the setup
- Due-date sheet integration
- 3-stage reminder sequence
- UPI payment link in every message
- Collections report
What you need before the call
- The accounts the setup connects to (WhatsApp, Google or Meta)
- Your services, prices, timings and address
- Who receives alerts and reports
- Approval for the content the setup will send in your name
A sample conversation for schools
Customer: My child is in Class 6-B, why did I get a message for bus fee when I already paid tuition? Bot: Thanks for confirming, tuition fee for Class 6-B is marked paid. This reminder is for the bus fee of ₹4,500, due by 25th, separate from tuition. Pay here: [UPI link]. Reply if you need a receipt for the tuition payment.
Illustrative exchange from our guide for schools; the live setup answers from your own knowledge card.
A typical week, before and after
| Situation | Before | After |
|---|---|---|
| Fee due in 5 days | No reminder sent; parent forgets until late fee applies | Automatic first-stage reminder with UPI link 5 days before due date |
| Parent asks "how much do I owe" | Calls office, waits, clerk manually checks sheet | Bot answers from sheet instantly, no call needed |
| Bus fee vs tuition confusion | One combined notice, parents unsure what's pending | Separate reminders per fee type, no ambiguity |
| Renewal season (March-April) | Accounts staff manually calling hundreds of parents while also processing TCs/admissions | Same 3-stage sequence runs on renewal fees automatically |
| Late fee dispute | Parent argues amount at the counter, staff pulls paper records | Reminder history and amounts visible in the collections report, dispute resolved faster |
| Monthly reconciliation | Clerk manually cross-checks bank UPI credits against the due list | Collections report shows paid/pending status against the same sheet |
How it goes
Message us
Business type, city, what is leaking. We reply within a business day with slots.
20-minute call
We fill the knowledge card for your cbse school. Setup fee is paid before the build starts.
Live within 48 hours
Once your platform access and Meta verification are complete (verification typically takes 3 to 10 business days). We test with you on a sandbox first.
Care plan
Monitoring, fixes, updates, reports. Cancel from any next billing date.
Guides for schools
Same setup, other education business types
Tell us your business and the problem to fix first.
One WhatsApp message. We reply within a business day with the setup that fits, its fees, and call slots.