Payment & Fee Reminder Bot for academies
Automatic WhatsApp reminders for pending fees, invoices and renewals with a UPI link, so collections happen without awkward calls. Built for academies in India, where the leak we see most is trial class booking chaos.
What is included in the setup
- Due-date sheet integration
- 3-stage reminder sequence
- UPI payment link in every message
- Collections report
What you need before the call
- The accounts the setup connects to (WhatsApp, Google or Meta)
- Your services, prices, timings and address
- Who receives alerts and reports
- Approval for the content the setup will send in your name
A sample conversation for academies
Customer: Is this for Ananya's Kathak class fee? Bot: Yes! This is a reminder that Ananya's monthly fee of ₹1,800 for the Kathak batch was due on the 1st. You can pay instantly here: [UPI link]. Let us know if you've already paid — sometimes it takes a day to reflect.
Illustrative exchange from our guide for academies; the live setup answers from your own knowledge card.
A typical week, before and after
| Situation | Before | After |
|---|---|---|
| Monthly fee due date arrives | Front desk mentally notes "need to remind people," often forgets by end of day | Reminder auto-sends the morning of the due date with UPI link |
| Parent asks "kitna due hai" mid-class dropoff | Staff has to check the notebook or call back later | Parent already has the exact amount and payment link on WhatsApp |
| Student is 10 days late | Owner has to personally decide whether to call, feels awkward, often delays it further | Bot has already sent a polite second reminder; owner only calls the genuinely silent cases |
| Annual day costume advance collection | Tracked separately on paper, often missed entirely amid recital prep chaos | Same sheet, same reminder logic — treated as its own due-date line item |
| Month-end reconciliation | Owner manually cross-checks bank UPI entries against a mental list of who paid | Collections report shows paid vs pending at a glance |
| New trial student converts to enrolled | Fee due date gets added to a growing, messier tracking sheet | Adding one row to the sheet is enough — automation picks it up from there |
How it goes
Message us
Business type, city, what is leaking. We reply within a business day with slots.
20-minute call
We fill the knowledge card for your music & dance academy. Setup fee is paid before the build starts.
Live within 48 hours
Once your platform access and Meta verification are complete (verification typically takes 3 to 10 business days). We test with you on a sandbox first.
Care plan
Monitoring, fixes, updates, reports. Cancel from any next billing date.
Guides for academies
Same setup, other education business types
Tell us your business and the problem to fix first.
One WhatsApp message. We reply within a business day with the setup that fits, its fees, and call slots.