Payment & Fee Reminder Bot for salons
Automatic WhatsApp reminders for pending fees, invoices and renewals with a UPI link, so collections happen without awkward calls. Built for salons in India, where the leak we see most is walk-in vs booking confusion.
What is included in the setup
- Due-date sheet integration
- 3-stage reminder sequence
- UPI payment link in every message
- Collections report
What you need before the call
- The accounts the setup connects to (WhatsApp, Google or Meta)
- Your services, prices, timings and address
- Who receives alerts and reports
- Approval for the content the setup will send in your name
A sample conversation for salons
Customer: Hi, I got a message about ₹1200 due. What is this for? Bot: Hi! This is for your remaining balance on the 6-session hair spa package (2 sessions done, 4 remaining). You can pay here: [UPI link]. Let us know if you'd like the breakdown.
Illustrative exchange from our guide for salons; the live setup answers from your own knowledge card.
A typical week, before and after
| Situation | Before | After |
|---|---|---|
| Client's package balance is due | Reception remembers only if they happen to be at the counter when the client's due date sheet is checked | Automatic reminder sent 3 days before due date, no staff time spent |
| Membership expiring | Client finds out only when they try to book and get charged full price, feels annoyed | Client gets a renewal nudge 4-5 days early with a direct pay link |
| Weekend rush, no time to chase payments | Pending amounts pile up over Sat-Sun and get forgotten by Monday | Reminders fire on schedule regardless of how busy the floor is |
| Manager checking who owes what | Manual cross-check between register and WhatsApp chats, once a week if at all | One collections report, updated daily |
| Client disputes an amount | Awkward phone call, staff unsure of exact breakdown | Bot response includes service breakdown; only genuine disputes go to a human |
| Festive season (Diwali, Rakhi) rush bookings | Front desk overwhelmed, old dues get pushed to "after the rush" indefinitely | Reminder sequence keeps running in the background, independent of floor rush |
How it goes
Message us
Business type, city, what is leaking. We reply within a business day with slots.
20-minute call
We fill the knowledge card for your salon. Setup fee is paid before the build starts.
Live within 48 hours
Once your platform access and Meta verification are complete (verification typically takes 3 to 10 business days). We test with you on a sandbox first.
Care plan
Monitoring, fixes, updates, reports. Cancel from any next billing date.
Guides for salons
Same setup, other fitness & beauty business types
Tell us your business and the problem to fix first.
One WhatsApp message. We reply within a business day with the setup that fits, its fees, and call slots.