Payment & Fee Reminder Bot for gyms
Automatic WhatsApp reminders for pending fees, invoices and renewals with a UPI link, so collections happen without awkward calls. Built for gyms in India, where the leak we see most is membership price and renewal questions.
What is included in the setup
- Due-date sheet integration
- 3-stage reminder sequence
- UPI payment link in every message
- Collections report
What you need before the call
- The accounts the setup connects to (WhatsApp, Google or Meta)
- Your services, prices, timings and address
- Who receives alerts and reports
- Approval for the content the setup will send in your name
A sample conversation for gyms
Customer: Hi, my membership fee ka reminder aaya hai but I'm out of town this week, can I pay after I'm back? Bot: No problem! You can pay anytime using this link, and your membership stays active as long as payment is made within 5 days of the due date: [UPI link]. Let us know if you need more time.
Illustrative exchange from our guide for gyms; the live setup answers from your own knowledge card.
A typical week, before and after
| Situation | Before | After |
|---|---|---|
| Membership due on the 1st | Front desk remembers (or forgets) to call/message manually | WhatsApp reminder sent automatically 3 days prior |
| Member pays late without telling anyone | Owner finds out only when checking the register at month-end | Collections report flags it same day |
| Member disputes the amount | Staff argues at the counter, awkward for both sides | Bot states the exact plan and amount, dispute handled calmly over chat |
| PT package renewal missed | Trainer keeps training without knowing package lapsed | Separate reminder sequence catches PT renewals independently |
| New joiner asks "how do I pay next month?" | Staff explains cash/UPI manually each time | Bot's reminder message doubles as a standing answer with the UPI link built in |
| Owner reconciling collections at month-end | Manually cross-checks register, sheet, and bank UPI history | Weekly collections report already shows paid vs pending |
How it goes
Message us
Business type, city, what is leaking. We reply within a business day with slots.
20-minute call
We fill the knowledge card for your gym & fitness centre. Setup fee is paid before the build starts.
Live within 48 hours
Once your platform access and Meta verification are complete (verification typically takes 3 to 10 business days). We test with you on a sandbox first.
Care plan
Monitoring, fixes, updates, reports. Cancel from any next billing date.
Guides for gyms
Same setup, other fitness & beauty business types
Tell us your business and the problem to fix first.
One WhatsApp message. We reply within a business day with the setup that fits, its fees, and call slots.