Appointment Booking & Reminder Bot for computer institutes
Customers pick a slot on WhatsApp, get a confirmation, and a reminder the day before. No-shows drop, phone stops ringing. Built for computer institutes in India, where the leak we see most is course comparison questions.
What is included in the setup
- Slot calendar with your working hours
- Confirmation + reminder messages
- Reschedule and cancel flow
- Owner notification per booking
What you need before the call
- The accounts the setup connects to (WhatsApp, Google or Meta)
- Your services, prices, timings and address
- Who receives alerts and reports
- Approval for the content the setup will send in your name
A sample conversation for computer institutes
Customer: Hi, I want to know about your DCA course, is there a demo class? Bot: Sure! We run free counselling + demo slots for DCA. Here are the available times this week: Tue 4 PM, Wed 11 AM, Thu 5:30 PM. Which one works for you? Customer: Thu 5:30 works Bot: Confirmed — DCA counselling on Thursday, 5:30 PM at [Institute Name], near [landmark]. We'll remind you a day before. Reply RESCHEDULE anytime if plans change.
Illustrative exchange from our guide for computer institutes; the live setup answers from your own knowledge card.
A typical week, before and after
| Situation | Before | After |
|---|---|---|
| Evening WhatsApp enquiry after desk closes | Sits unread till next morning, sometimes lost in the crowd of messages | Bot books a slot instantly, 24/7, desk sees it confirmed by morning |
| Parent asks for demo slot, forgets | No reminder sent, ~30-40% no-show is common in our experience | Automatic day-before reminder, no-shows typically drop noticeably |
| Two walk-ins + one call at the same time | Front desk picks up the phone, walk-ins wait, one enquiry gets a half-answer | WhatsApp enquiries book themselves; desk staff only handles people physically present |
| Student wants to reschedule a counselling slot | Calls back, desk has to re-check register, cross out and rewrite | Student replies "RESCHEDULE" in the same chat, new slot shown instantly |
| Owner travelling for admissions season/exhibition | Missed calls pile up, enquiries lost | Owner still gets a notification per booking, doesn't need to be near the desk |
| New batch starting, high enquiry volume (admission season, results season) | Desk gets overwhelmed, oldest enquiries answered last | Bot absorbs the volume spike, first-come-first-served slots stay fair |
How it goes
Message us
Business type, city, what is leaking. We reply within a business day with slots.
20-minute call
We fill the knowledge card for your computer training institute. Setup fee is paid before the build starts.
Live within 48 hours
Once your platform access and Meta verification are complete (verification typically takes 3 to 10 business days). We test with you on a sandbox first.
Care plan
Monitoring, fixes, updates, reports. Cancel from any next billing date.
Guides for computer institutes
Same setup, other education business types
Tell us your business and the problem to fix first.
One WhatsApp message. We reply within a business day with the setup that fits, its fees, and call slots.