Payment & Fee Reminder Bot for dental clinics
Automatic WhatsApp reminders for pending fees, invoices and renewals with a UPI link, so collections happen without awkward calls. Built for dental clinics in India, where the leak we see most is missed appointment calls during procedures.
What is included in the setup
- Due-date sheet integration
- 3-stage reminder sequence
- UPI payment link in every message
- Collections report
What you need before the call
- The accounts the setup connects to (WhatsApp, Google or Meta)
- Your services, prices, timings and address
- Who receives alerts and reports
- Approval for the content the setup will send in your name
A sample conversation for dental clinics
Customer: Hi, I got a message about a pending payment for my daughter's braces installment. Can I know how much is due? Bot: Hello! Yes, an installment of ₹4,500 for Ananya's orthodontic treatment (Month 3) is due on 18th September. Here's your secure payment link: [UPI link]. Let us know if you've already paid.
Illustrative exchange from our guide for dental clinics; the live setup answers from your own knowledge card.
A typical week, before and after
| Situation | Before | After |
|---|---|---|
| Patient finishes RCT, balance pending | Noted in register, followed up "whenever someone remembers" | Auto-reminder fires 3 days before due date, no manual tracking |
| Aligner monthly installment due | Receptionist calls between patients, often mid-procedure | WhatsApp reminder with UPI link sent same time every month |
| Patient pays late, staff unsure if paid | Front desk asks "kya usne pay kiya?" across shifts | Reminder sequence auto-stops on confirmed payment |
| Doctor asks "how much is outstanding this month" | Manual count from the physical register | Daily collections report, ready to open |
| Receptionist on leave (chhutti) | Follow-ups pause entirely till she's back | Bot keeps sending reminders regardless of staff attendance |
| Patient forgets due to no reminder | Payment slips 2-3 months, becomes a write-off conversation | 3-stage nudge catches it well before it's forgotten |
How it goes
Message us
Business type, city, what is leaking. We reply within a business day with slots.
20-minute call
We fill the knowledge card for your dental clinic. Setup fee is paid before the build starts.
Live within 48 hours
Once your platform access and Meta verification are complete (verification typically takes 3 to 10 business days). We test with you on a sandbox first.
Care plan
Monitoring, fixes, updates, reports. Cancel from any next billing date.
Guides for dental clinics
Same setup, other clinics & health business types
Tell us your business and the problem to fix first.
One WhatsApp message. We reply within a business day with the setup that fits, its fees, and call slots.